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Privacy Policy

About Us

Fillit Space Limited (“Fillit”) is registered in Ireland under company number 572284. We have our registered office at Pottery House, Pottery Road, Dun Laoghaire, Co. Dublin, Ireland. Fillit provides an online platform that connects people who have empty space with people looking for temporary space in shopping centres and high street retail locations and acts as a facilitator to collect agreed funds from Licensees on behalf of Licensors (the “Services”).

To contact us, please email support@fillit.com


Privacy Policy

We respect your right to privacy and take seriously our responsibilities in relation to the processing of personal data. We do not collect or process personal data unnecessarily. 

This privacy policy sets out important information about your rights in relation to the processing of your personal data, and the basis on which any personal data we collect from you, or that you provide to us, will be processed in connection with your use of our site www.fillit.com and/or the Services. We do not knowingly attempt to solicit or receive information from children.


Please read the following carefully to understand our practices regarding your personal data and how we will treat it (along with our acceptable use policy). This privacy policy applies to visitors to our site, as well as for the use of other marketing materials.


Controller

Under this privacy policy, and unless we have entered into a different agreement with you, we will be what’s known under the General Data Protection Regulation (EU) 2016/679 (the “GDPR”) as the “controller” of the personal data you provide to us.


THE INFORMATION WE COLLECT


We will collect and process the following data about you for the following purposes:


Information you give us


Your Data 

This is information about you that you give us by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you use our site, or the Services, or report a problem with our site. 


The information you give us may include:


  • information that you provide by filling in forms on www.fillit.com (our site). This information includes your full name(s), e-mail address and phone number.

  • information provided at the time of listing a space on our site, pitching for a space, sending a message to another user, posting material or requesting further Services.

  • information provided to us when you contact us, to enable us to deal with your enquiry and to improve our Services.

  • details of every license transaction you carry out through our site

  • details of your visits to our site and the resources that you access.

  • your financial data, including bank account details, billing contact email address and VAT number.


For the avoidance of any doubt, Fillit uses a third party to process all payment details submitted through our site. We do not collect or retain credit card information. Payments are all processed externally by Stripe and Fillit is not liable for any breaches to your personal data submitted to Stripe. You can visit their website at https://stripe.com/help/security to understand their policies.

Information we collect about you


Automatically Collected Information 

With regard to each of your visits to our site we will automatically collect the following information:


  • Technical Data: technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, how often you use the application and other performance data; and


  • Usage Data: information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call us.


No special categories of personal data

We do not require or collect any personal data that is your sensitive personal data or any special category of personal data under the GDPR, unless you decide to provide this information to us.


Cookies


What are cookies and why we use them


Our site may use cookies from time to time. “Cookies” are small text files which are stored by your browser on your computer and are normally used to gather statistical information and to analyse trends of use or access to a website. Cookies cannot be used to run programs or deliver viruses to your computer.


Cookies may be used to save your personal preferences so you do not have to re-enter them each time you access our site. Please be aware that if you block/disable cookies in your browser, you may see diminished function of our site and Services.


For more about our use of cookies and how you can disable them, please see our Cookie Policy.


What We Do With Your Information


We will only use your personal information when the law allows us to. Most commonly, we will use your personal data in the following circumstances:


  • Where we need to perform the contract we are about to enter into or have entered into with you.

  • Where it is necessary for our legitimate interest (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal or regulatory obligation.


We have set out below, in table format, a description of the ways we plan to use your personal data and the legal basis we rely only to do so. We have also identified our legitimate interests where appropriate:


Purpose/Activity

Type of data

Legal basis for processing 

To respond to your queries and to provide you with the information you request from us in relation to our Services.


  • Identity Data

  • Technical Data

  • Usage Data


  • Necessary for our legitimate interests (to respond to new or existing customer queries and grow our business)

  • Performance of a contact with you


To manage payments, fees and charges and to collect and recover money owed to us.

  • Identity Data

  • Financial Data

  • Performance of a contract with you

  • Necessary for our legitimate interests (to recover debts due to us)


To manage our relationship with you, including notifying you about changes to the Services, or our privacy policy. 

  • Identity Data

  • Technical Data

  • Usage Data



  • Performance of a contract

  • Necessary to comply with a legal obligation

  • Necessary for our legitimate interests (to keep our records updated and to study how customers use our Services).


To provide you with information about services we offer that are similar to those that you have enquired about.

  • Identity Data

  • Technical Data

  • Usage Data

Necessary for our legitimate interests (to develop our Services and grow our business)

Where you have given us your consent to do so, to provide you with information about other services we feel may interest you.

  • Identity Data

  • Technical Data

  • Usage Data

Consent 

To ensure that content is presented in the most effective manner for you and for your computer or device.


  • Identity Data 

  • Technical Data

  • Usage Data

Necessary for our legitimate interests (to keep our site and the Services updated and relevant and to develop and grow our business). 


To administer and protect our business, our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.


  • Identity Data

  • Technical Data

  • Usage Data

Necessary for our legitimate interests (for running our business and as part of our efforts to keep our site and the Services safe and secure)

To use data analytics to improve or optimise our site, marketing, customer relationships and experiences.

  • Technical Data

  • Usage Data

Necessary for our legitimate interests (to define types of customers for our Services, to keep our Site and the Services updated and relevant, to develop and grow our business and inform our marketing strategy). 


To measure or understand the effectiveness of advertising we serve to you and others, and, where applicable, to deliver relevant advertising to you.

  • Identify Data

  • Technical Data

  • Usage Data

Necessary for our legitimate interests (to study how customers use our Services, to develop them, to grow our business and to inform our marketing strategy).



Change of purpose 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at support@fillit.com. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with this privacy policy, where this is required or permitted by law.


How long we keep your information

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. This means that the period of time for which we store your personal data may depend on the type of data we hold. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. For more information about our data retention policies please contact us at support@fillit.com.


Disclosure of Your Information


We do not sell your personal information to third parties for marketing purposes. We may disclose information to third parties if you consent to us doing so as well as in the following circumstances:


You agree that we have the right to share your personal information with the following recipients or categories of recipients:


  • Any department or authorised person within our company or any member company within our group, which means any subsidiary or holding company within the meaning of sections 7 and 8 of the Companies Act 2014.


  • Selected third parties including:

  • business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you in relation to the Services; 

  • analytics and search engine providers that assist us in the improvement and optimisation of our site.


We will disclose your personal information to third party recipients:


  • in the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of our business or assets.

  • if Fillit or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

  • if we are under a duty to disclose or share your personal data in order to comply with any law, legal obligation or court order, or in order to enforce rights under the GDPR or other agreements.

  • to protect our rights, property or safety, our customers, or others. This includes exchanging information with other companies and organisations for the maintenance and security of our site and the Services.


International Transfers


Personal Data may be transferred to our trusted partners and service providers who maintain their servers outside of the European Economic Area (“EEA”), where the privacy and data protection laws may not be as protective as those in your jurisdiction. This is only for the purposes of providing, and to the extent necessary to provide, the Services to you. There are special requirements set out under Chapter V of the GDPR (with which we would comply) to regulate such data transfers and ensure that adequate security measures are in place to safeguard and maintain the integrity of your personal data on transfer. 


For more information about this and the safeguards in place relating to the transfer, please contact us by email at support@fillit.com.  


Security Measures


We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


Your Personal Data and Your Rights


Accessing your Personal Data

You may request access at any time to a copy of the personal data we hold about you. Any such request should be submitted to us in writing and sent to support@fillit.com. We will need to verify your identity in such circumstances and may request more information or clarifications from you if needed to help us locate and provide you with the personal data requested.


There is usually no charge applied to access your personal data (or to exercise any of the other rights). However, if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee. Alternatively, we may refuse to comply with your request in these circumstances.


Right of Restriction

You may restrict us from processing your personal data in any of the following circumstances:

  • you have contested the accuracy of the personal data we hold on record in relation to you or for a period of time to enable us to verify the accuracy of the personal data;

  • the processing of your personal data is unlawful and you request the restriction of use of the personal data instead of its erasure;

  • we no longer require your personal data for the purpose of processing but you require this data for the establishment, exercise or defence of legal claims; or

  • where you have contested the processing (under Article 21(1) of the GDPR) pending the verification of our legitimate grounds.


Corrections or Erasure (Right to Rectification and Right to Be Forgotten)

If we hold personal data concerning you which are no longer necessary for the purposes for which they were collected or if you withdraw consent for us to process your personal data, you can request the deletion of this personal data. This right, however, will not apply where we are required to process personal data in order to comply with a legal obligation or where the processing of this information is carried out for reasons of public interest in the area of public health. If the personal information we hold about you is inaccurate, you may request to have your personal information updated and corrected. To do so at any time, please contact us by email at support@fillit.com.  


Your Right to Object

You have the right to object to the processing of your personal data at any time: 


  • for direct marketing purposes

  • for profiling to the extent it relates to direct marketing

  • where we process your personal data for the purposes of legitimate interests pursued by us, except where we can demonstrate compelling legitimate grounds for this processing which would override your interests, rights and freedoms or in connection with the enforcement or defence of a legal claim.


To exercise your right to object at any time, please email support@fillit.com.


Should this occur, we will no longer process your personal data for these purposes unless doing so is justified by a compelling legitimate ground as described above. For more information about our marketing practices, please see the Marketing Communications section below.


Data Portability

Where we process your personal data by automated means (i.e., not on paper) and this processing is based on your consent or required for the performance of a contract between us, you have the right to request from us a copy of your personal data in a structured, commonly used machine-readable format and, where technically feasible, to request that we transmit your personal data in this format to another controller.



Profiling

Profiling is an automated form of processing of personal data often used to analyse or predict personal aspects about an individual person. This could relate to a person’s performance at work, economic situation, health, personal preferences, reliability, behaviour, location or movements. An example of this would be where a bank uses an automated credit scoring system to assess and reject a loan application. 


You have the right to be informed if your personal data will be subject to automated decision making, including profiling. You also have the right not to be subject to a decision based solely on automated process, including profiling, where that decision impacts on your legal rights. There are some exceptions to this rule, where, for example, the decision is necessary in connection with the performance of a contract between us, is authorised by law or where you have given your explicit consent to this automated processing. In this case, however, we do not engage in profiling or automated processing for profiling purposes.


Personal Rights

The rights described in this section are personal rights and are exercisable only by the individual person (or data subject) concerned.


Marketing Communications


General

We will not use your data to send marketing communications to you about promotions, competitions, updates and new services that may be of interest to you, unless we have your permission to do so.


Your right to object

You have the right to object to the processing of your personal data for our marketing purposes. To object or if you change your mind at any later time, you can withdraw your consent to the processing of your personal data for such marketing purposes by contacting us at support@fillit.com. You may also opt out of receiving marketing communications at any time by selecting the unsubscribe option when you receive an electronic marketing communication from us. The withdrawal of your consent will not impact upon the lawfulness of processing based on your consent prior to the withdrawal.


Third Party Material


We always endeavour to deal with vendors and other third parties who are GDPR compliant or, in the case of the third parties located outside of the EEA, who are certified as compliant with the EU-US Privacy Shield, as applicable, or who have adequate security measures in place to safeguard the security of personal data. That said, we, our employees, agents, holding company and subsidiaries, accept no liability howsoever arising for the content or reliability of any third party materials or websites referenced by hyperlink or other means on our site or for the data collection and use practices or security measures used by such third parties. If you submit personal data to any of those sites, your personal data is governed by their privacy policy. We encourage you to carefully read their privacy policies.


Changes to This Privacy Policy


Any changes made to this privacy policy from time to time will be published at our site. 


Any material or other change to the data processing operations described in this privacy policy which is relevant to or impacts on you or your personal data, will be notified to you in advance by email. In this way, you will have an opportunity to consider the nature and impact of the change and exercise your rights under the GDPR in relation to that change (e.g., to withdraw consent or to object to the processing) as you see fit.


Questions or Complaints


Contact Us 


If you have any questions or complaints relating to this privacy policy, please contact us at:


Fillit Space Limited 

Pottery House, Pottery Road, Dun Laoghaire, Co. Dublin, Ireland.


Email: support@fillit.com 


Supervisory Authority

We are committed to complying with the terms of the GDPR and to the processing of personal data in a fair, lawful and transparent manner. If, however, you believe that we have not complied with our obligations under the GDPR, you have the right to lodge a complaint with the Office of the Data Protection Commissioner.





COOKIE POLICY

Cookie Policy

www.fillit.com is a site operated by Fillit Space Limited (“Fillit”). We are registered in Ireland under company number 572284 and we have our registered office at Pottery House, Pottery Road, Dun Laoghaire, Co. Dublin. 


Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

We use the following cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our site. They include, for example, cookies that enable you to log into secure areas of our site.

Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognise you when you return to our site. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting cookies. These cookies record your visit to our site, the pages you have visited and the links you have followed. We will use this information to make our site and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that the following third parties may also use cookies, over which we have no control. These named third parties may include, for example, advertising networks and providers of external services like web traffic analysis services. These third party cookies are likely to be analytical cookies or performance cookies or targeting cookies:

Facebook Inc, Facebook Ireland Limited, Google Ireland Limited, Intercom Inc. and Intercom R&D Unlimited Company.

To deactivate the use of third party advertising cookies, you may visit the consumer page to manage the use of these types of cookies [include link to consent management solution]].

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

Except for essential cookies, all cookies will expire after each session ends.







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